PTMY Invoice PDF Sync — Privacy Policy

Effective date: 5 November 2026
Operator: Poster Tailor (business registration 202003236135 / NS0241520-V)
Contact: postertailor88@gmail.com

PTMY Invoice PDF Sync is an internal application that links Poster Tailor's QuickBooks Online account to its Google Workspace records. After a successful invoice or payment event, it reads the matching QuickBooks invoice and its original PDF, saves the PDF in a private Google Drive folder, and records the invoice number, order IDs, QuickBooks ID, total, paid amount, balance, status, and PDF link in the PTMY Invoice Documents spreadsheet. It does not create or change QuickBooks invoices or payments, or send invoices to customers.

Data handled

The application may process customer names, contact details, order IDs, invoice details, payment status, and information displayed on the invoice PDF. Pabbly sends the invoice number and, when available, QuickBooks transaction IDs to trigger a sync. The application stores an Intuit OAuth refresh token and a webhook secret in Google Apps Script project properties, not in the spreadsheet or PDF.

Purpose and sharing

The data is used to keep Poster Tailor's internal invoice records and original PDFs aligned with QuickBooks. Intuit, Google, and Pabbly process data as part of the connected services. Access to the spreadsheet and Drive folder is controlled by Poster Tailor's Google Workspace permissions. The application itself does not publish these files or change their sharing settings.

Retention and security

Invoice records and PDFs remain in Poster Tailor's Google Workspace until removed under its accounting and document retention practices. Poster Tailor can disconnect the Intuit authorization and remove the application credentials. Access to the source project, spreadsheet, and Drive folder is limited to authorized staff. Errors may be recorded in Google Apps Script execution logs for troubleshooting; credentials are not intentionally logged.

Questions and contact

For access, correction, or questions about the data used by this internal application, contact postertailor88@gmail.com. An invoice or accounting record may need to be retained under applicable accounting rules.